Each week before guests arrive, conference rooms have to be cleaned and set up for the next weekend’s groups. It begins with Grace, our Reservations Manager, calling the group leaders and going through a list of items we can provide and setup. There are the number of chairs and tables, whether they would like a sound system or not and if so, how many microphones, stands, direct boxes and monitors. There are also the questions about video projection and whiteboards. These are only a few of the items we ask them before coming.After Grace has all the information, the list is handed to our interns to make it all happen. Our interns are learning what it means to host groups and what the camping ministry is all about. Preparing our conference rooms and making sure our facilities are “guest ready” is one of the items they are learning. They will clean the conference room and then set up all the items requested by the groups.
This task is a big one. With the Meadows expansion we have added three more conference rooms, adding to our ability to host more groups on a weekend. This upcoming weekend we are going to be hosting six different groups. We are using every conference room at the camp.
Paul Biles – Retreat Director